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Human Resources

Employee Background Check (Clearances) - Instructions and Process

(Revised 7/24/15)
A PDF of these instructions can be downloaded here.

Governor Wolf recently signed Act 153 of 2015 into law, which created changes for employee background checks (clearances).

What has changed?

  • Renewal of clearances is now required every 5 years.
  • Cost for the clearances is slightly reduced.

Who Must Obtain Clearances?

If you have never submitted clearances to the Bethlehem Area School District in connection with your employment: You must provide all three (3) clearances to the Human Resources Office no later than December 31, 2015.

If you have submitted clearances to the Bethlehem Area School District in connection with your employment, but they are more than five (5) years old: You must submit the renewal of all three clearances to the Human Resources Office no later than December 31, 2015.

If you have submitted clearances to the Bethlehem Area School District in connection with your employment, and they will become five (5) years old before December 31, 2015: You must submit the renewal of all three (3) clearances before they become five (5) years old.

What is the Cost for the Clearances?

The PA State Police Clearance $ 8.00
The PA Child Abuse Clearance $ 8.00
FBI Fingerprint Clearance $28.75

Who Pays For The Clearances?

Each employee is responsible for the cost of the clearances.

How Does An Employee Apply for Clearances?

All three (3) required clearances can be applied and paid for electronically. The FBI clearance also requires a fingerprint submission. Website addresses for the required background clearances:

PA State Police Clearance: https://epatch.state.pa.us/Home.jsp
PA Child Abuse Clearance: https://www.compass.state.pa.us/cwis/public/home
FBI Fingerprints Clearance: https://www.pa.cogentid.com/index_pdeNew.htm

Helpful Tips:

  • When applying for the PA Criminal Background check, you will be asked to choose a reason for application in a drop down menu. You should choose either "Employment" or "School District".
  • For the PA Child Abuse Clearance, you will be asked for a Keystone ID#. The Keystone ID is a number you must create. It must be 6-10 characters in length and must include one (1) capital letter and one (1) number.
  • When completing the clearance applications, the process may indicate a social security number is optional. If you choose not to provide a social security number, please be aware it will take longer for your results to be completed.

How Does An Employee Receive the Clearance Results?

PA State Police Clearance: After completing the on-line application, the results are ready almost immediately, and you will be able to print them out. If they are not ready, visit the site daily to check for your results in order to print them out.

(Note: You will not receive the results through regular mail unless you have applied through a paper process.)

PA Child Abuse Clearance: After completing the on-line application, you will receive an email indicating your results are ready. Log-in using the same password you created when applying. You will be able to access and printout the results.

(Note: You will only receive the results through regular mail if you request the results to be mailed to you or you apply through a paper process.)

FBI Fingerprint Clearance: After you are fingerprinted at the UPS store, you will be asked if you want to pay $1.00 for a receipt confirming you were fingerprinted. You want to get the receipt because it has a number on it that allows Human Resources to access and print out the results. Only Human Resources can access the official results of the FBI Fingerprint Clearance.

(Note: You will receive an "Unofficial" copy of the results in the mail. Human Resources cannot accept this copy. It is for your records only.)

Is An Employee Required to Apply On-line?

An employee is not required to apply on-line. However, it is encouraged because the turnaround time for results is quicker.

If you choose to use a paper submission process, please call Human Resources at 610-861-0500 x60239 for the PA State Police and PA Child Abuse forms, or you can find them on the BASD website under Human Resources, "How to Apply". For the FBI Clearance, you may call 1-888-439-2486 from 8 a.m. - 6 p.m. Monday thru Friday to register.

When and How Do I Submit My Clearances to Human Resources?

When you receive the results for all three (3) clearances, you are to submit them to the Human Resources Office.

The results can be submitted by:

  • Scanning the results and emailing them to Mary Beth Duchesneau at mduchesneau@basdschools.org. Please put "Clearances" in the subject line when emailing them. (Note: Photographs of clearances will not be accepted.)
  • Bringing the clearances to the Human Resources Office located in the Education Center.
  • The dates of your clearances will be entered into our system. However, you should also make note of the dates since you will have to renew them again in five (5) years.

If you have any questions regarding the clearance process, please call Mary Beth Duchesneau at 610-861-0500, ext. 60239.